Patricia Bone Foundation
(operating the Patricia Bone Scholarship Fund – DGR)
Effective Date: 19 October 2025

1. Introduction

The Patricia Bone Foundation (“the Foundation”, “we”, “us”, “our”) is committed to protecting the privacy of all individuals whose personal information we collect.

This Privacy Policy explains how we collect, use, disclose, and protect your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

We operate the Patricia Bone Scholarship Fund, which is endorsed as a Deductible Gift Recipient (DGR) in Australia.

2. What Personal Information We Collect

We may collect personal information that is necessary for the operation of the Foundation and the Scholarship Fund. This may include:

• Contact information: name, postal address, email, and phone number
• Donation information: records of donations and correspondence with donors
• Scholarship applicant information: academic history, financial information, references, and supporting documentation
• Volunteer and partner information: details necessary for collaboration and recordkeeping
• Website interactions: information automatically collected via our website such as IP address, browser type, and usage data

3. How We Collect Personal Information

We collect personal information in several ways, including:

• Directly from you (for example, when you make a donation, apply for a scholarship, or contact us)
• Through our website, forms, and email correspondence
• From third parties (for example, referees for scholarship applicants or service providers assisting with donations)

We collect information fairly and lawfully, and we will notify you (or make it clear) when we are collecting personal information and why.

4. How We Use Personal Information

We use personal information to:

• Process and acknowledge donations
• Assess and administer scholarship applications
• Communicate with donors, applicants, and stakeholders
• Manage our governance, reporting, and compliance obligations
• Improve our programs, website, and communications

We will not use your information for purposes unrelated to our functions unless you have consented or it is otherwise permitted by law.

5. Disclosure of Personal Information

We may disclose personal information to:

• Board members, Fund Committee of Management members, Fund Selection Committee members and authorised staff involved in administering the Foundation or the Scholarship Fund
• Service providers assisting with IT, accounting, website hosting, or communications
• Regulatory authorities such as the Australian Charities and Not-for-profits Commission (ACNC) or the Australian Taxation Office (ATO), when required by law

We do not sell or rent personal information to anyone.

If personal information is disclosed to overseas recipients (for example, cloud service providers), we will take reasonable steps to ensure that the recipient handles the information in accordance with Australian privacy laws.

6. Data Security

We take reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification, or disclosure.

This includes maintaining secure systems, access controls, password protection, and secure data storage (both electronic and physical).

When personal information is no longer required, we will take reasonable steps to destroy or de-identify it.

7. Access and Correction

You may request access to the personal information we hold about you or request that it be corrected if it is inaccurate, incomplete, or out of date.

To make a request, please contact us (see Section 10). We may require proof of identity before providing access or making corrections.

8. Website and Cookies

Our website may use cookies and analytics tools to improve user experience and monitor site usage.

Cookies are small text files placed on your device that help us analyse web traffic and improve our website. You may disable cookies in your browser settings, but this may affect website functionality.

9. Complaints and Concerns

If you have a concern or complaint about how we have handled your personal information, please contact us in writing (see Section 10).

We will acknowledge your complaint promptly and aim to investigate and respond within 30 days.

If you are not satisfied with our response, you may refer the matter to the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

10. Contact Us

For any privacy-related questions, requests, or complaints, please contact:

The Privacy Officer
Patricia Bone Foundation
Email: secretary@patriciabonefoundation.org.au
Postal Address: PO Box 856, Warwick QLD 4370
Phone: +61 (0)407 115 540

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The most recent version will always be available on our website at paticiabonefoundation.org.au.